Copiers vs. Scanners

Should you buy a multifunction printer (MFP) or split the need for a device by buying both a scanner and a single-function printer? Let us offer some advice to help you make the decision between an MFP and a scanner for your office. The following questions will determine if a high-quality scanner is really what you need, or if you can get by with an MFP.

What do you need to scan?

If you’re scanning something that requires a stand-alone scanner, an MFP can do the job. However, if you have pressing scanning needs, organized into photos and documents, and then a scanner that can handle both tasks really well will do the job.

Do you need to scan two-sided?

If you are frequently faced with the need to scan multi-page documents, (especially if they need to be two-sided) then a document scanner is your best friend. On the topic, an MFP will still get the job done since it usually has automatic feeders, but few desktop MFPs can scan both sides of a page at the same time.

Do you need to scan transparencies?

Transparencies (negatives or slides) are best scanned via a film scanner or a flatbed photo scanner with a transparency adaptor. Some MFPs also offer transparency adaptors, but should only be considered if that particular machine could be used in a photo lab.

What about photographic prints or line art?

A standalone scanner or a MFP does a good job with fine detail. However, scanners in MFPs are primarily designed for document scanning. Check to make sure that they offer 1,200 pixel-per-inch resolution at least.

If none of these needs sound familiar, you can get buy with a multifunction printer. This addition to your office really is a treat since they replace printers, copiers, scanners and fax machines.

Contact us to learn more about our MFPs, copiers and other office services.

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