Grasping Your Copier Lease

Entering a copier lease can be nerve-racking if you don’t understand what you’re getting into. That’s why you should set out to have a good grasp on the in’s and out’s of your lease. Leasing large commercial copiers is a choice that makes a lot of economical sense, but be aware of the homework you have before you sign the papers.

1. Hard Drive Security Questions

Will the hard drive be storing images of your data as you make copies of sensitive documents? In a world of identity theft, it’s wise to find out how you can keep your documents secure even after you return your leased copiers. You want to know for certain there will be an option to remove info from the hard drive.

2. Copy Paper Sizing

Don’t forget to ask about paper sizes. You may expect to print a lot of 11×17 pieces of paper. Some copier leasing companies will add an extra fee to print on specific sheets.

3. Are there any hidden fees?

No one wants an unexpected, pricey surprise. Check the fine print in the leasing agreement.

4. Understand the Terms of Maintenance Costs

If you have maintenance out to fix an issue, they’ll be doing a lot of test prints. Will the company you’re leasing from take care of those costs?

5. Guaranteed Satisfaction

Just like any agreement, you’ll want to make sure that everything turns out fair and square if you end up with a faulty machine.

6. Supply Costs

What will your shipping and supply costs be? This should be understood upfront.

7. Identify Tax Matters

Ask about taxes. Are they included in the lease of your copiers?

Contact us about a copier lease for your office. We’d love to help you in any way we can.

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