Law firms, banks, hospitals, schools, corporations, utilities and other organizations often have huge volumes of old documents stored on a variety of incompatible and outdated media—or they have a steady flow of business-critical documents that must be scanned, organized and indexed in a secure environment. Sometimes they’re even required by law to make all their documents digital.. but it’s so labor intensive! How do you know When You Should Outsource Document Imaging?

What issues would a digital imaging service address?

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Outsourcing of scanning and indexing can allow your organization to focus on its core business activities, unburdening internal resources and minimizing headcounts. All this plus the added benefits that come with perfectly organized digital documents: fast access to data that can be used for innovation or customer service processes; improved competitiveness and responsiveness; an easy-to-search archive for audits and other compliance-related activities. Outsourcing with professionals also creates a highly reliable document scanning and indexing process that protects against both physical and logical security and longevity threats.

If converting your documents to digital is causing a strain on your organization, contact Valley Office Systems today and see how we can help.